Privacy Policy
How this website handles public information.
This page describes Diamond Roots' current public website privacy practices — what visitors may share through forms, what should not be submitted, and how information may be used.
This is website-public draft language that should be reviewed by the organization and, where appropriate, a qualified attorney or advisor before final production use.
Privacy practices
What this website may collect, what it should not collect, and how public information may be handled.
Overview
This privacy policy applies to the public Diamond Roots website. It explains how information submitted through public pages may be handled.
This website is not a youth records system, parent portal, volunteer portal, or donor portal.
Information visitors may provide
Depending on which public form or contact pathway you use, you may choose to provide information such as:
- Name, email, phone, and city or area
- General contact or inquiry details through the Contact form
- Volunteer interest information through the Volunteer page form
- Youth participation interest details through the Member Request form — submitted carefully and minimally
- Sponsor or partner inquiry information through the Sponsor page form
- Donation-related navigation to an external giving provider when configured
Information visitors should not submit
Public website forms are not appropriate channels for sensitive or high-risk information. Do not submit:
- Sensitive youth identifying records, medical details, or mental health information
- Legal, custody, court, or school records
- Confidential documents or file uploads (not supported on this site)
- Payment card or banking details directly through Diamond Roots website forms
- Donor tax documentation or Social Security numbers
- Emergency or crisis information requiring immediate response
How information may be used
Information submitted through public forms may be used to:
- Respond to inquiries and route messages appropriately
- Follow up about volunteer, membership, sponsorship, or general contact interest
- Coordinate support, partnerships, or next steps when appropriate
- Improve public communication and website clarity over time
Diamond Roots uses public forms to start conversations — not to build a public-facing youth database through this website.
Forms and email delivery
When configured, public form submissions may be delivered through email or submission providers such as Resend.
Those providers may process and retain information according to their own policies. Diamond Roots does not claim that no copy of a submission ever exists outside the website — email and provider systems may retain messages.
Website data storage
At this stage, public form submissions are not intentionally stored in a website database through this site's form handlers.
That does not mean no records exist anywhere — email inboxes, provider logs, or future systems may retain information according to operational needs and provider rules.
Donation providers and external links
Online donations may be processed through an external giving provider when configured. The Diamond Roots website does not collect credit card information directly unless a future secure provider integration is added.
External donation links leave the Diamond Roots website and are subject to the third party's terms and privacy practices.
Youth privacy
Youth personal information should not be submitted through general public contact forms.
When families are ready to share youth participation interest with appropriate details, they should use the Member Request pathway rather than general contact.
See the Youth Safety page for broader public expectations around privacy, media, and boundaries.
Security
Diamond Roots may take reasonable care in handling public inquiries, but no method of transmission over the internet is completely secure.
This website does not guarantee absolute security of information submitted online.
Privacy questions
If you have questions about this privacy policy or how public website information is handled, contact Diamond Roots through the Contact page.
Do not submit sensitive youth, medical, legal, or emergency information through public forms.
Policy updates
This privacy policy may be updated as the website, forms, providers, or organizational practices change.
Visitors should review this page periodically for updates.
Common questions.
Straight answers about boundaries, expectations, and what this website does not claim.
Does this website store form submissions in a database?
At this stage, public form handlers are not intentionally storing submissions in a website database. Email and provider systems may still retain copies of messages.
Is the website HIPAA, FERPA, or COPPA compliant?
This website does not claim HIPAA, FERPA, or COPPA compliance. Policy language should be reviewed with qualified advisors if those frameworks apply to specific operations.
Can I delete information I submitted?
Contact Diamond Roots with privacy-related requests. Response processes may depend on what systems received the information and applicable rules.
Take the next step thoughtfully.
Related pathways for questions, participation interest, volunteering, and programs.
Contact Diamond Roots
Reach Diamond Roots directly for questions, support, partnerships, or community inquiries.
Contact Diamond RootsRequest Membership
Share interest for a Columbus-area young man in grades 5 through 9. This is not automatic enrollment.
Member RequestVolunteer
Start a volunteer interest path for mentoring, tutoring, events, transportation, resources, or professional support.
Volunteer interestExplore Programs
See how mentorship, physical development, academics, life skills, resource access, and community support fit together.
Explore programsQuestions about privacy or the right pathway?
Contact Diamond Roots or review youth safety expectations before submitting sensitive information.
This page describes Diamond Roots' current public website approach. Organization leadership and qualified advisors should review policy language before final production use.